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St Thomas of Canterbury Catholic Primary School

Live, Love, Believe.

Scheme of Delegation 2020-21

         Federation of St Mary’s and St Thomas of Canterbury

                                Catholic Primary Schools

 

GOVERNING SCHEME OF DELEGATION

This planner shows to which level the governing body may legally delegate functions:

 

KEY

Level 1: Full governing body

Level 2: A committee of the governing body

Level 3: An individual governor

Level 4: Headteacher.

Column blank:  Action could be undertaken by this level.

Column blocked off:  Function cannot be legally carried out at this level.

Governors must remember that although decisions may be delegated, the governing body as a whole remains responsible for any decision made under delegation.

 

 

 

 

 

Decision Level

Delegated to

Key Function

No

Tasks                                             

1

2

3

4

Budgets

  1.  

To approve the formal budget plan each financial year plus the following two years

ü

ü

 

 

FGB

  1.  

To approve the revised annual budget each November

ü

ü

 

 

FGB

  1.  

To agree annual action plans and monitor how school premiums are spent (i.e. PE and sports premium, service premium and the pupil premium)

ü

ü

x

x

FGB

  1.  

To monitor monthly expenditure

ü

ü

x

ü

F&S

  1.  

To establish a charging and remissions policy

X

ü

x

x

F&S

  1.  

Variations to budget headings (Virement) over £5,000.

X

ü

x

X

F&S

  1.  

Variations to budget headings (Virement) under £5,000

X

X

x

x

 

  1.  

Authorise expenditure over £10,000 inc from Devolved Capital

ü

ü

x

X

 

  1.  

Authorise expenditure up to £10,000 inc from Devolved Capital

X

ü

x

x

F&S

  1.  

Authorise expenditure up to £2,999 inc from Devolved Capital

x

x

X

ü

 

  1.  

Authorise Petty Cash up to £60

x

x

x

ü

 

  1.  

To enter into contracts (GB may wish to agree financial limits)

ü

ü

x

ü

F&S ToR

  1.  

To make payments

x

x

X

ü

HT

Staffing

  1.  

Headteacher appointments (selection panel)

ü

 

 

 

FGB

  1.  

Deputy appointments (selection panel)

ü

 

 

 

FGB

  1.  

Appoint selection panel for other members of the senior leadership team

ü

x

x

x

FGB

  1.  

Ratify or reject decisions of appointed appointment panels

ü

x

x

x

FGB

  1.  

Appoint other teachers

X

X

X

ü

HT

  1.  

Appoint non-teaching staff

x

x

x

ü

HT

  1.  

Agree a pay policy

ü

x

x

 

FGB

  1.  

Pay discretions (inc HT)

x

ü

X

x

Pay

  1.  

Establishing disciplinary/capability procedures

ü

x

x

x

FGB

  1.  

Dismissal of headteacher

ü

x

x

 

FGB

  1.  

Dismissal of other staff

x

x

x

ü

HT

  1.  

Suspending head

ü

x

x

 

FGB

  1.  

Suspending staff (except head)

x

x

x

ü

HT

  1.  

Ending suspension (head)

ü

x

x

 

FGB

  1.  

Ending suspension (except head)

x

ü

x

 

F&S

  1.  

Determining staff complement

ü

ü

x

 

FGB

  1.  

In voluntary and foundation schools to agree whether or not the Chief Education Officer/diocesan authority should have advisory rights

ü

x

x

 

FGB

  1.  

Determining dismissal payments/ early retirement

x

ü

x

 

F&S

 

  1.  

To produce and maintain a central record of recruitment and vetting checks

x

x

x

ü

HT

Curriculum

  1.  

Ensure National Curriculum (NC) taught to all pupils

ü

x

x

x

FGB

  1.  

Consider any disapplication for pupil(s)

x

x

x

ü

HT

  1.  

To decide which subject options should be taught having regard to resources, and implement provision for flexibility in the curriculum (including activities outside school day)

ü

x

x

x

FGB

  1.  

Establish and review a sex and relationships education policy and ensure that parents are informed of their right to withdraw their children

ü

x

x

ü

FGB

  1.  

To prohibit political indoctrination and ensuring the balanced treatment of political issues

x

x

x

ü

HT

Performance Management

  1.  

To adopt and review teacher appraisal policy

ü

x

x

x

FGB

  1.  

To appoint the panel to carry out the appraisal of the headteachers

ü

x

x

x

FGB

Target Setting

  1.  

To set and publish targets for pupil achievement

x

x

x

ü

HT

Discipline/Exclusions

  1.  

To produce a set of written principles for the school behaviour policy and present these for consultation

ü

x

 

 

FGB

  1.  

To review the use of exclusion and to decide whether or not to confirm all permanent exclusions and fixed term exclusions where the pupil is either excluded for more than 15 days in total in a term or would lose the opportunity to sit a public examination.  (Can be delegated to chair/vice-chair in cases of urgency)

ü

x

 

 

FGB

  1.  

To draft the content of the school behaviour policy and publicise it to staff, pupils and parents

x

x

x

ü

HT

Admissions

  1.  

To annually determine admissions arrangements

ü

ü

 

 

FGB

  1.  

To consult annually before setting an admissions policy

ü

x

 

 

FGB

  1.  

Admissions: application decisions (but in community and controlled schools only where the LA has delegated this power to the governing body)

X

ü

 

 

Admissions

  1.  

To establish and publish an admissions timetable

x

ü

 

 

Admissions

  1.  

To appeal against LA directions to admit pupil(s) (Voluntary, Foundation and special schools; also, community and VC schools where LA is the admissions authority)

x

ü

 

 

Admissions

Religious Education

  1.  

Responsibility for ensuring provision of RE in line with school’s basic curriculum (all schools)

NB this must fall into line with locally agreed syllabus

x

x

x

ü

HT

  1.  

To ensure that all pupils take part in a daily act of collective worship in line with statutory requirements

 

 

 

ü

HT

Collective Worship

  1.  

In all maintained schools to ensure that all pupils take part in a daily act of collective worship (after consulting GB)

 

 

 

ü

HT

  1.  

Arrangements for collective worship in Foundation schools of religious character, VC or VA schools (after consulting head)

ü

x

x

 

FGB

Premises & Insurance

  1.  

Buildings insurance and personal liability– GB to seek advice from LA, diocese or trustees where appropriate (it is suggested that the GB as a whole should be involved in this decision)

ü

x

x

 

FGB

Health & Safety

  1.  

To institute a health and safety policy (in community and VC schools this would be the LA)

ü

 

 

 

FGB

  1.  

To ensure that health and safety regulations are followed

x

X

x

ü

HT

School Organisation

  1.  

To publish proposals to change the category of school

ü

x

 

 

FGB

  1.  

Proposal to alter or discontinue voluntary foundation or foundation special school

ü

X

 

 

FGB

  1.  

To decide whether to convert to academy status

ü

x

x

x

FGB

  1.  

To set the times of school sessions and the dates of school terms and holidays except in community and VC schools where it is the LA

ü

x

x

 

FGB

  1.  

To establish a Data Protection policy and review it at least every two years and register with the Information Commissioner’s Office

x

x

x

ü

HT

  1.  

To ensure that school lunch nutritional standards are met where provided by the governing body

x

x

x

ü

HT

  1.  

To ensure provision of free school meals to those pupils meeting the criteria

x

x

x

ü

HT

Information for Parents

  1.  

Overall responsibility for ensuring that statutory requirements for information published on the school website, including details of governance arrangements are met.

ü

x

x

x

FGB

  1.  

To establish, publish and review a Complaints Procedure

ü

x

x

x

FGB

  1.  

To establish and publish a Freedom of Information scheme and ensure the school complies with it

ü

x

x

x

FGB

GB roles, procedures and development

  1.  

To draw up instrument of government and any amendments thereafter

ü

 

 

 

FGB

  1.  

To appoint (and remove) the chair and vice-chair of a permanent or a temporary governing body

ü

 

 

 

FGB

  1.  

To appoint and dismiss the clerk to the governors

ü

 

 

 

FGB

  1.  

To hold a full governing body meeting at least three times in a school year or a meeting of the temporary governing body as often as required

ü

 

 

 

FGB

  1.  

To appoint and remove community governors.

ü

 

 

 

HT

  1.  

To set up a Register of Governors’ Business and personal Interests

ü

 

 

 

FGB

  1.  

To approve and set up a Governors Expenses Scheme

ü

x

x

x

FGB

  1.  

To publish the structure and remit of the governing body and any committees including governor appointment details, terms of office and attendance record

ü

x

x

x

FGB

  1.  

To submit governor information to the DfE database Getting Information About Schools

x

x

x

ü

HT

  1.  

To discharge duties in respect of pupils with special needs by appointing a “responsible person” in community, voluntary and Foundation Schools

ü

x

x

 

FGB

  1.  

To approve and set up a governors’ expenses scheme

ü

x

x

x

FGB

  1.  

To agree governor induction and training programme

ü

x

x

x

FGB

  1.  

To regulate the GB procedures (where not set out in law)

ü

 

 

 

FGB

 

  1.  

To review progress against strategic plan and evaluate governing body performance

ü

 

 

 

FGB

Federations

  1.  

To consider forming a federation or joining an existing federation

ü

 

 

 

FGB

  1.  

To consider requests from other schools to join the federation

ü

 

 

 

FGB

  1.  

To leave a federation

ü

 

 

 

FGB

Extended Schools

 

  1.  

To decide to offer additional activities and to what form these should take

ü

 

 

 

FGB

  1.  

To put into place the additional services provided

x

x

X

ü

HT

  1.  

To cease providing extended school provision

ü

x

x

x

FGB

 

Date of Review

13th September 2021

Next Review Date

Autumn Term 2022

Responsibility FGB/Committee

FGB

Signed by Chair of Governors

Alexandra Pettitt

Co-Chair of Governors

 

 

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